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    LATGA PRIVACY POLICY

    The Privacy Policy of Association LATGA, reg. code 110061038, registered office address J. Basanavičiaus g. 4B, Vilnius, Lithuania (hereinafter referred to as LATGA or the Controller) (hereinafter referred to as Privacy Policy) has been prepared in order to inform Data Subjects in a clear and concise manner about the purposes of the processing of Personal Data by LATGA, the conditions for the lawfulness of processing of Personal Data by LATGA, the Personal Data processed, their origin, the retention periods, the procedure for the exercise of the rights of the Data Subjects, the recipients of the data, and the purposes for which the Personal Data is provided.

    The Privacy Policy has been prepared in accordance with the following legal acts:

    • Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter referred to as the GDPR);
    • Republic of Lithuania Law on Legal Protection of Personal Data (hereinafter referred to as the LLPPD);
    • Republic of Lithuania Law on Copyright and Related Rights (hereinafter referred to as the LCRR).

    For Personal Data processed by LATGA, please contact:

    • e-mail: latga@latga.lt;
    • tel. (8-5) 265 16 00;
    • by visiting the LATGA headquarters at J. Basanavičiaus 4B, Vilnius.

    I. Key terms

    Personal data means any information relating to a natural person.
    Data subject means a natural person whose identity is known or can be directly or indirectly established.
    Processing means any action performed on Personal Data.
    Controller means LATGA, when alone or jointly with others, determines the purposes and means of the processing;
    Processor means a natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller.

    II. Purposes and conditions of lawfulness of the processing of Personal Data

    LATGA processes Personal Data for the following purposes.

    1. For the purpose of collective administration of copyright, on the grounds of concluding and performing a contract and performing legal obligations (Art. 6 (1)(b) and (c) of the GDPR), we process the following Personal Data:
      • Copyright holders: name, surname, personal identification number, address, telephone number, e-mail address, bank account number, signature, unique author code for databases, names of works and other information about the works, data on royalties collected, membership of associations for collective administration of copyright, the percentage of copyright held, the sources of royalties, the date of birth of the author of the work, the date of death of the author of the work, pseudonyms, the names of the heirs to the rights, the author’s biographical data, the logins to the copyright holders’ portal (e-portal. latga.lt,) or the LATGA mobile application and usage data (IP address, log, unique user code, image or selected avatar).
      • Copyright users: name, surname, personal identification number, address, telephone number, e-mail address, signature, bank account number, business license or individual activity certificate number, date of birth, information about the position held and the name of the organisation, logins to the copyright user portal (nap.latga.lt) and data of use (IP address, log of actions performed, unique user code).
      • Users and rights holders of the LACDB (Lithuanian Audiovisual Works Database) system: name, surname, personal identification number, signature, address, copy of passport, telephone number, e-mail address, bank account number, authorship data, pseudonym, names of heirs, biographical data of the author of the work, system login (lakdb.lt) or LATGA mobile application usage data (IP address, log, unique user code).
      • Potential LATGA members: name, surname, signature, address, telephone number, e-mail address, information about the works created and made public.
      • Images, movements, voice of persons present at the scene of copyright infringement. LATGA carries out recordings of copyright infringements, which include video and audio recordings at the scene of the infringement. This data can be used as evidence in legal proceedings. These videos are kept for 10 years from the date of their recording.
      Personal data collected for this purpose from copyright holders shall be retained for the lifetime of the author and for 75 years after the death of the author (except for the recording of copyright infringements and the usage data of systems/portals/mobile app). Personal data of users of works shall be retained for the lifetime of the authors whose works are used or have been used and for 75 years after the authors’ death.
      Data on the use of the copyright holders’ portal (e-portal.latga.lt), the copyright users’ portal (nap.latga.lt), the system (lakdb.lt) and the LATGA mobile app shall be kept for 2 (two) years.
    2. For the purpose of preventing corruption, on the basis of the legitimate interests of LATGA (Art. 6 (1)(f) GDPR), we process the following Personal Data:
      • Name, surname, personal identification number, signature, address, e-mail address, telephone number, bank account number, details of any potential conflicts of interest, the remuneration received from the collecting society in the preceding financial year, and any other monetary or non-monetary benefits received from the collecting society during the preceding financial year, and the collecting society’s receipts in the preceding financial year from the collecting society in its capacity as right-holders or as representatives of rights-holders.
      This Personal Data shall be kept for the duration of the term of office and for 10 years thereafter.
    3. For the purpose of ensuring the protection of people and property, on the basis of the legitimate interest of LATGA (Art. 6 (1)(f) of the GDPR) we carry out video surveillance. Video surveillance collects images and movement data of Data Subjects entering the surveillance field of the cameras.
      This Personal Data is stored for 14 days.
      Data Subjects are informed of the specific locations where video surveillance is carried out by means of warning signs.
    4. For the purpose of internal administration, on the basis of the legitimate interests of LATGA (Art. 6 (1)(f) GDPR), we process the following Personal Data:
      Name, surname, personal identification number, address, e-mail address, telephone number, bank account number, signature and details of the governing bodies (the Board), the supervisory bodies (the Audit Committee), the participants, as well as the particulars that appear in the decisions and minutes of the Board meetings.
      Copyright holders or their representatives who attend the General Meeting of LATGA members: name, surname and signature, if a contract for the transfer of votes is submitted, and, in addition, personal identification number, address.
      Decisions, minutes and their annexes (including audio recordings) of the meetings of the Council or of the General Meeting shall be kept permanently. Other Personal Data shall be kept for the duration of the term of office of the Council and of the Audit Commission and for 10 years thereafter.
    5. For the purpose of organising the support, on the basis of the legitimate interest of selecting a suitable project (Art. 6 (1)(f) of the GDPR) and on the performance of the contract (Art. 6 (1)(b) of the GDPR), LATGA processes the following Personal Data:
      • Name, surname, personal identification number, signature, individual activity certificate number, address, telephone number, e-mail address, bank account number of the applicant or their representative of the LATGA Funds, information on the use of the funds, information on the creative project, the project manager’s information (name, surname, contact information); the login to the application system (applications.latga.lt) and the data on the use of the application system (IP address, log of the actions performed, unique user code).
      • Name, surname, personal identification number, signature, address, telephone number, e-mail address, bank account number, individual activity certificate number of the beneficiaries or their representatives.
      • Name, surname, personal identification number, signature, address, individual activity certificate number, bank account number, e-mail address, telephone number of the experts assessing the applications.
      Personal data collected for this purpose will be kept for the duration of the contract (if a contract is concluded) and for 10 years after the contract is concluded. The data of unsuccessful applications will be kept for 10 years from the date of receipt. Data relating to the use of the application system (applications.latga.lt) will be kept for 2 years.
    6. For the purpose of providing assistance and consultations, on the basis of the Data Subject’s consent (Art. 6 (1)(a) of the GDPR), LATGA processes the following Personal Data:
      • Name, surname, telephone number, e-mail address of the person requesting the consultation, the information provided in the consultation request and in the response to it, which may be regarded as Personal Data.
      Personal Data collected for this purpose shall be stored during the consultation and for 2 years after the consultation or until the Data Subject withdraws consent.
      Personal Data collected for this purpose from represented copyright holders is retained for the lifetime of the author and for 75 years after the author’s death. Personal data of users of works shall be retained for the lifetime of the represented authors whose works are used or have been used and for 75 years after the authors’ death.
    7. For the purpose of selecting employees and trainees, on the basis of the consent of the candidates (Art. 6 (1)(a) of the GDPR), LATGA processes the following Personal Data:
      • The data contained in the candidate’s CV, diplomas, certificates and references, as well as other additional information provided by the candidate relevant for the selection.
      For this purpose, the Personal Data obtained by the Candidates for a job in LATGA shall be kept for the duration of the selection process for a specific job, but not longer than 12 months. After the selection process has been completed and with the individual consent of the person who participated in the selection process, the data shall be stored for 2 years from the date of receipt of the consent.
      Personal data submitted by trainees shall be kept for 2 years from the date of submission.
      It is considered that both candidates for traineeship and candidates for a position at LATGA, by submitting their Personal Data to LATGA, consent to the processing of their Personal Data for the purpose of selecting the right candidate.
    8. For the purpose of direct marketing, on the basis of the data subject’s consent (Art. 6 (1)(a) of the GDPR), LATGA processes the following Personal Data:
      • Newsletter subscribers: name, surname, e-mail address.
      Personal data collected for this purpose is stored until the subscription is cancelled.
    9. For the purpose of holding seminars/discussions on topics relevant to the activities of LATGA, on the basis of the Data Subject’s consent (Art. 6 (1)(a) of the GDPR), LATGA processes the following Personal Data:
      • Participants of seminars/discussions: participants’ names, surnames, e-mail addresses, images.
      This Personal Data is stored for 1 month after the date of the seminar/discussion.
      During the seminars/discussions organised by LATGA, photographs and videos may be taken (information will be provided on the registration form or during the event). As the events are public, if you do not express your consent to be photographed or filmed during the event, you may be photographed or filmed, and your image may be published on LATGA’s website, on social network accounts, and newsletters. If you see your photo posted on LATGA’s website or social networking accounts and object to it, please inform us at the contacts listed above.
      Photos and videos from discussions/seminars are kept for 5 years from the date of the event, after which they are reviewed and irrelevant data is removed, while data with historical, artistic or freedom of expression value may be kept for longer.
    10. For the purpose of concluding and performing contracts with service providers, on the basis of concluding and performing contracts (Art. 6 (1)(b) of the GDPR) and on legitimate interest (Art. 6 (1)(f) of the GDPR), LATGA processes the following Personal Data:
      Name, surname, personal identification number, date of birth, address, e-mail address, telephone number, individual activity certificate number, communication data.
      The names, surnames, email addresses, telephone numbers, communication data of the Counterparty’s employees.
      The Personal Data collected for this purpose shall be processed during the term of the contract and for a period of 10 years after the end of the contract.

    LATGA receives the above Personal Data:

    • physically, by e-mail, social media, telephone, on LATGA’s portals or otherwise directly from you (Data Subjects);
    • from your representatives (publishers, producers);
    • from users of the works;
    • from libraries;
    • from event organisers, ticket distributors and municipalities;
    • from other Lithuanian and foreign collecting societies;
    • from public sources;
    • from public authorities (public registers and information systems).

    III. Procedures for the exercise of data subject’s rights 

     You have the right to:

    • know about the processing of your Personal Data;
    • have access to your Personal Data and how they are processed;
    • request the rectification of inaccurate Personal Data;
    • request the erasure of Personal Data;
    • request the restriction of the processing of Personal Data;
    • exercise the right to portability of Personal Data;
    • object to the processing of Personal Data;
    • lodge a complaint with the State Data Protection Inspectorate (https://vdai.lrv.lt/, ada@ada.lt), if you believe that LATGA is improperly processing your Personal Data.

    We will respond to your requests regarding the exercise of your rights within 30 (thirty) days of receiving them.

    LATGA undertakes to respond to your request free of charge, unless your request is manifestly unfounded, repetitive or excessive. In such cases, LATGA may charge a reasonable fee.

    Together with your request, you must provide proof of your identity or confirm your identity by means of a legally established procedure or by means of electronic communications that allow proper identification of the person. If the request is submitted by your representative, LATGA shall make sure that the representative has the right to represent you.

    If you submit your request by electronic means, we will also provide you with a response in electronic form, unless you have requested to receive the information otherwise.

    IV. Data recipients

    Personal data processed by LATGA may be provided to the following recipients:

    • Users of copyright works;
    • other Lithuanian and foreign organisations for the collective administration of copyright and related rights, international copyright information databases, royalty distribution entities;
    • lawyers, notaries, bailiffs, debt collection entities, credit bureaux (CreditInfo and CreditReform);
    • in accordance with the applicable legislation, some of the Personal Data is published on LATGA’s portals and website;
    • Martynas Mažvydas National Library (LIBIS, ISBN, ISMN, ISSN codes);
    • to the application evaluation committee appointed by the LATGA Council;
    • other bodies as appropriate.

    We would like to draw your attention to the fact that the Personal Data of copyright holders and users of works are submitted to foreign collective administration organisations with which LATGA has concluded mutual representation agreements, to international copyright databases and to royalty distribution entities. Purpose of the submission: international collective administration of copyright. List of data to be provided: author’s name, dates of birth and death, authorship data of the works, data on monies collected for the use of the works, data on users of the works. The data may be transferred to any country in the world in accordance with the requirements set out in the LLPPD, the LCRR and the GDPR for the transfer of personal data to third countries or international organisations. LATGA may also provide Personal Data to Processors that provide training, information systems development, enhancement and support, cloud computing, Data Subject Identification (smartID) and similar services or process Personal Data on behalf of the Controller.

    Where the Controller entrusts certain functions relating to the processing of Personal Data to a Processor, a Personal Data Processing Contract shall be concluded or provisions on the processing of Personal Data shall be inserted in the service contract. The contract or processing provisions shall set out the rights and obligations of the Processor, data security requirements, processing procedures, the scope of processing and the instructions of the Controller to the Processor.

    V. Changes of the Privacy Policy 

    LATGA reserves the right to update or change this Privacy Policy at any time.
    The Privacy Policy was last updated on: 11/05/2023.
    The current, up-to-date version of the Privacy Policy is available on the LATGA Association’s website at https://www.latga.lt/.

     

     

    COOKIES POLICY

    General provisions

    Association LATGA (hereinafter – LATGA) uses cookies in order to distinguish some users of the website https://www.latga.lt/ (hereinafter – the Website) (hereinafter – Individuals) from others. In this way, LATGA can ensure a more pleasant experience for individuals browsing the website and improve the website itself.

    Cookies are small text files that are stored in a Person’s browser or device (PC, mobile phone or tablet).

    Information about the cookies used 

    LATGA uses “analytical” cookies. They allow LATGA to recognize and count visitors. With the help of cookies, LATGA can improve the website, for example, by ensuring that it is easier for the visitor to find the information he is looking for.

    A person can delete or block cookies by selecting the appropriate settings in their browser that allow them to refuse all or part of cookies. Please note that using browser settings that block cookies (including essential cookies) may result in problems with using all or part of the website’s functions.

    Final provisions

    LATGA is not responsible for damage, including damage caused by interruptions in the use of the Internet site, for data loss or damage caused by the actions or omissions of the Person himself or third parties acting with the Person’s information, including incorrect data entry, other errors, deliberate damage, other inappropriate Website usage. LATGA is also not responsible for disturbances in connection and/or use of the Internet site and/or damage caused by them, caused by the actions or inaction of third parties unrelated to LATGA or the Person, including disruptions in the supply of electricity, Internet access, etc.

    LATGA has the right to change this policy in whole or in part.

    Additions or changes to the policy take effect from the date of their publication on the website.